Employee and Job Applicant California Privacy Notice
NOTICE AT COLLECTION AND PRIVACY POLICY FOR JOB APPLICANTS AND EMPLOYEES
Baldwin Richardson Foods (“Company,” “us,” “we,” and “our”) is committed to protecting your privacy and complying with applicable laws, including the California Consumer Privacy Act, as amended by the California Privacy Rights Act (CCPA). This Notice explains how we collect, use, and disclose personal information and describes rights you may have relating to your personal information under applicable state law. This Notice applies to Job Applicants and Employees only. For our general CCPA Notice, please click here.
Collection of Personal Information
We may collect the personal information and sensitive personal information categories listed in the tables below. The tables also list, for each category, our expected retention period, how we obtain the personal information, and whether we sell the information or share it with third parties for cross-context behavioral advertising.
| Personal Information Category | Source | Disclosed |
|---|---|---|
| Identifiers, such as real name, alias, postal address, unique personal identifier, online identifier, internet protocol address, email address, account name, or other similar identifiers. | Directly from you. | To Pre-employment Background Check and related vendors, insurance carriers, and/or other third parties related to your application for or continued employment. |
| Categories of personal information described in Cal. Civ. Code § 1798.80(e), such as name, signature, physical characteristics or description, address, telephone number, bank account number, credit card number, debit card number, or any other financial information. | Directly from you. | To insurance carriers and benefit vendors based on your enrollments, partners related to compliance reporting requirements, and/or other third parties related to your application for or continued employment. |
| Characteristics of protected classifications under state or federal law, such as age, citizenship, and sex (including gender, gender identity, gender expression, pregnancy or childbirth and related medical conditions). | Directly from you. | To insurance carriers and benefit vendors based on your enrollments, vendor partners related to compliance reporting requirements, and/or other third parties related to your application for or continued employment. |
| Biometric information | Directly from you. | Recorded in HCM Timeclocks for timekeeping related to payroll processing. |
| Geolocation data | From Timekeeping System if applicable. | May be recorded for timekeeping requirements related to payroll processing. |
| Audio, electronic, visual, thermal, olfactory, or similar information. | Directly from you, or indirectly from you from observing your actions on our Site. | Not disclosed. |
| Internet or other electronic network activity information, such as browsing history, search history, and information regarding a consumer’s interaction with an internet website, application, or advertisement. | Indirectly from you. For example, from observing your actions on our Site. | Not disclosed. |
| Sensitive Personal Information Category | Source | Disclosed |
| Government identifiers (social security, driver’s license, state identification card, or passport number | Directly from you. | Input by you into procurement and travel card sites for business purposes and usage. |
| Racial or ethnic origin | Directly from you. | To vendor partners related to compliance reporting requirements. |
| Mail, email, or text messages contents not directed to us | Directly from you. | Not disclosed. |
| Unique identifying biometric information | Directly from you. | Recorded in HCM Timeclocks for timekeeping related to payroll processing. |
Personal information does not include: publicly available information lawfully made available from government records, deidentified or aggregated consumer information, or information excluded from applicable law.
We do not sell or share your personal information.
Retention Period
We retain your personal information for as long as necessary to fulfil our legitimate business purposes (as discussed in Use of Personal Information below), but at least four years from the date an employer fails to retain an applicant or terminates an employee.
Use of Personal Information
We may use or disclose the personal information collected for one or more of the following business purposes:
- To comply with all applicable laws and regulations.
- To recruit and evaluate job applicants and candidates for employment.
- To manage your employment relationship with us, including for:
- Onboarding processes;
- Timekeeping, payroll, and expense report administration;
- Employee benefits administration;
- Employee training and development requirements;
- The creation, maintenance, and security of your online employee accounts;
- Reaching your emergency contacts when needed, such as when you are not reachable or are injured or ill;
- Workers’ compensation claims management; and
- Employee job performance, including goals and performance reviews, promotions, discipline, and termination.
- To manage and monitor employee access to company facilities, equipment, and systems.
- To conduct internal audits and workplace investigations.
- To investigate and enforce compliance with potential breaches of our policies and procedures.
- To engage in corporate transactions requiring review of employee records, such as for evaluating potential mergers and acquisitions.
- Maintain commercial insurance policies and coverages, including for workers’ compensation and other liability insurance.
- Perform workforce analytics, data analytics, and benchmarking.
- Administer and maintain our operations, including for safety purposes.
- As necessary or appropriate to protect the rights, property, or safety of us, our employees, our customers, or others.
- To respond to law enforcement requests and as required by applicable law, court order, or government regulations.
- As described to you when collecting your personal information.
We will not collect additional categories of personal information or use the personal information we collect for material different, unrelated, or incompatible purposes without providing you with notice.
Your Rights
Depending on your state of residence, you may have certain rights. Please note that the below rights are not absolute, and we may be entitled to refuse requests, wholly or in part, where exceptions under applicable law apply.
Right to Access
You may have the right to access personal information that we may collect or retain about you. If requested, we shall provide you with a copy of your personal information which we collected as permitted by the applicable law.
You also have the right to receive your personal information in a structured and commonly used format so that it can be transferred to another entity (“data portability”).
Right to Know
You may have the right to request that we disclose the following about your personal information, as defined by applicable law:
- The specific personal information we have collected;
- The categories of personal information we have collected;
- The categories of sources from which we have collected your personal information;
- The business purpose(s) for collecting or sharing your personal information;
- The categories of personal information we disclosed for business purposes; and
- The categories of third parties to whom we disclosed your personal information.
Right to Opt-Out/Do Not Sell My Personal Information
You may have the right to opt-out of sharing your personal information with third parties for some purposes, including sharing that may be defined as a sale under applicable laws. You can opt-out of this sharing by emailing us at [email protected].
You also may have a right to opt-out of the use of curtained automated decision-making technology.
Do Not Share or Disclose My Sensitive Personal Information
You may have the right to limit how your sensitive personal information is disclosed or share with third parties, as defined in applicable law.
Right to Deletion
In certain circumstances, you may have the right to request that we delete any of your personal information that we collected from you and retained, subject to certain exceptions. Once we receive and confirm your verifiable consumer request (instructions and description below), we will delete, and, as applicable, direct our service providers to delete, your personal information from our records, unless an exception applies.
We may deny your request to delete your personal information if retaining the information is necessary for us or our service providers, subject to certain exemptions.
Right to Correct/Right to Rectification
In certain circumstances, you may have the right to request correction of any inaccurate personal information. Upon verifying the validity of a valid consumer correction request, we will use commercially reasonable efforts to correct your personal information as directed, taking into account the nature of the personal information and the purposes of maintaining your personal information.
Right to Non-Discrimination
We will not discriminate against you for exercising any of your rights under applicable law.
How to Exercise Your Rights
To exercise your rights, requests should be made to the Manager, HR Programs, (315) 576-9060, 3268 Blue Heron Dr., Macedon, NY 14502.
Last Updated: 1/2/2025